Difference between revisions of "Make a Training Plan"
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==Steps== | ==Steps== | ||
===Preparing For Your Training Session=== | ===Preparing For Your Training Session=== | ||
| − | #Choose the best location and time for your training session. You will want to choose a location for your training session that has enough room and seating for everyone attending. Your choice will largely depend on how many people you have attending your training session. As soon as you find a great space, you will want to reserve it for the date of your training session.<ref>http://www1.umn.edu/humanrts/svaw/advocacy/whrtraining/guidelines/organizing.htm</ref> | + | #Choose the best location and time for your training session. You will want to choose a location for your training session that has enough room and seating for everyone attending. Your choice will largely depend on how many people you have attending your training session. As soon as you find a great space, you will want to reserve it for the date of your training session.<ref name="rf1">http://www1.umn.edu/humanrts/svaw/advocacy/whrtraining/guidelines/organizing.htm</ref> |
#*Make sure you have enough tables and seating for everyone attending. | #*Make sure you have enough tables and seating for everyone attending. | ||
#*Leave enough room for any presentation material or equipment. | #*Leave enough room for any presentation material or equipment. | ||
#*Consider the cost of the space and the resources you have available. | #*Consider the cost of the space and the resources you have available. | ||
| − | #Plan your goals for the presentation. An important part of creating a good presentation is having clear goals for it. Find some key points that you want to make and discover what you want your audience to learn. Your presentation should cover the following three main goals of a training session:<ref>http://ctb.ku.edu/en/table-of-contents/structure/training-and-technical-assistance/design-training-session/main</ref> | + | #Plan your goals for the presentation. An important part of creating a good presentation is having clear goals for it. Find some key points that you want to make and discover what you want your audience to learn. Your presentation should cover the following three main goals of a training session:<ref name="rf2">http://ctb.ku.edu/en/table-of-contents/structure/training-and-technical-assistance/design-training-session/main</ref> |
#*Make your learning outcomes specific and clear. | #*Make your learning outcomes specific and clear. | ||
#*Try to make your goals measurable. For example, have your audience learn five new methods for surf board restoration. | #*Try to make your goals measurable. For example, have your audience learn five new methods for surf board restoration. | ||
#*Make your goals realistic. Don't try to present too much during your training session. Focus on what is achievable. | #*Make your goals realistic. Don't try to present too much during your training session. Focus on what is achievable. | ||
| − | #Practice your presentation. Practicing your presentation can help you confidently deliver the material to your audience. You can also learn how best to pace the presentation or discover sections that need to be added or removed.<ref>http://www.andvsa.org/wp-content/uploads/2013/02/15d-Guidelines-for-Organizing-and-Conducting-Training-Sessions.pdf</ref> | + | #Practice your presentation. Practicing your presentation can help you confidently deliver the material to your audience. You can also learn how best to pace the presentation or discover sections that need to be added or removed.<ref name="rf3">http://www.andvsa.org/wp-content/uploads/2013/02/15d-Guidelines-for-Organizing-and-Conducting-Training-Sessions.pdf</ref> |
#*You can practice alone in front of a mirror or for a friend. | #*You can practice alone in front of a mirror or for a friend. | ||
#*Pay careful attention introduction and conclusion. | #*Pay careful attention introduction and conclusion. | ||
#*Include any visual aids in your practice to get a good idea of how long your presentation will take. | #*Include any visual aids in your practice to get a good idea of how long your presentation will take. | ||
| − | #Prepare material to hand out. Chances are you will need to distribute material covering the topics discussed during the training session. Using hand outs can help your audience understand and retain the information presented. Handing out printed materials is also a great way for them to bring the material home and refresh what they learned.<ref | + | #Prepare material to hand out. Chances are you will need to distribute material covering the topics discussed during the training session. Using hand outs can help your audience understand and retain the information presented. Handing out printed materials is also a great way for them to bring the material home and refresh what they learned.<ref name="rf2" /> |
#*Consider including printed out copies of any presentations given. | #*Consider including printed out copies of any presentations given. | ||
#*Diagrams and fact sheets can be a great addition to the material handed out. | #*Diagrams and fact sheets can be a great addition to the material handed out. | ||
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#*Some training plans come with material included. | #*Some training plans come with material included. | ||
===Using Visual Aids=== | ===Using Visual Aids=== | ||
| − | #Prepare any visual aids you might need. Visual aids can be a great way to represent information and present it to your audience. Using these visual aids can also help your audience to understand and retain the information you are presenting. You can try using charts, videos, or images to help make your points easy to understand and appealing.<ref | + | #Prepare any visual aids you might need. Visual aids can be a great way to represent information and present it to your audience. Using these visual aids can also help your audience to understand and retain the information you are presenting. You can try using charts, videos, or images to help make your points easy to understand and appealing.<ref name="rf3" /> |
#*Keep visuals as clean and simple as you can. | #*Keep visuals as clean and simple as you can. | ||
#*Include visual presentations in your rehearsals and practice. | #*Include visual presentations in your rehearsals and practice. | ||
#*Don't rely fully on visual aids for your training session. | #*Don't rely fully on visual aids for your training session. | ||
| − | #Don't hand out material while presenting a visual aid. If you plan on presenting any information using a visual aid, do not distribute information or hand-outs at the same time. This can cause your audience to become distracted and possibly miss some of the information being presented.<ref | + | #Don't hand out material while presenting a visual aid. If you plan on presenting any information using a visual aid, do not distribute information or hand-outs at the same time. This can cause your audience to become distracted and possibly miss some of the information being presented.<ref name="rf3" /> |
#*Hand out any materials before or after using a visual aid. | #*Hand out any materials before or after using a visual aid. | ||
#*Keep the audience focused on the visual aid when it is being presented. | #*Keep the audience focused on the visual aid when it is being presented. | ||
| − | #Have a back up plan in place. Technology that is used during a presentation to deliver a visual aid may break down or fail. Without a back up plan in place, your presentation may suffer. Always make sure to have another method to present this information should a visual aid become unusable.<ref | + | #Have a back up plan in place. Technology that is used during a presentation to deliver a visual aid may break down or fail. Without a back up plan in place, your presentation may suffer. Always make sure to have another method to present this information should a visual aid become unusable.<ref name="rf3" /> |
#*Have print outs of any images or diagrams that can be distributed. | #*Have print outs of any images or diagrams that can be distributed. | ||
#*If a video is unable to be played, be ready to present the information that the video covered. | #*If a video is unable to be played, be ready to present the information that the video covered. | ||
===Engaging Your Audience=== | ===Engaging Your Audience=== | ||
| − | #Put your audience first. After you have practiced and prepared your training session goals and presentation, you will want to focus on the audience. They are the reason you are having the training session and now you will need to engage them and effectively deliver your information.<ref | + | #Put your audience first. After you have practiced and prepared your training session goals and presentation, you will want to focus on the audience. They are the reason you are having the training session and now you will need to engage them and effectively deliver your information.<ref name="rf2" /> |
#*Don't be nervous as you begin. Remind yourself of your preparation and that those attending are ready and exited to learn. | #*Don't be nervous as you begin. Remind yourself of your preparation and that those attending are ready and exited to learn. | ||
| − | #Monitor your audience. As you are presenting the information for your training session, you will want to keep an eye on your audience. Watch for signs of how they are receiving the information, levels of interest, and how focused they are. Adjust your pace to keep your audience interested and engaged.<ref | + | #Monitor your audience. As you are presenting the information for your training session, you will want to keep an eye on your audience. Watch for signs of how they are receiving the information, levels of interest, and how focused they are. Adjust your pace to keep your audience interested and engaged.<ref name="rf3" /> |
#*Look at the body language of your audience. Fidgeting or looking at the clock can be signs of lost interest. | #*Look at the body language of your audience. Fidgeting or looking at the clock can be signs of lost interest. | ||
#*Judge how attentive your audience is during your training session. If they look distracted, try to recapture their attention. | #*Judge how attentive your audience is during your training session. If they look distracted, try to recapture their attention. | ||
| − | #Always end with a question and answer session. Chances are your audience will have quite a few questions about the new training and information you have presented to them. Allowing time in your presentation for a question and answer session can be a great way to clarify any new material or ideas you have delivered.<ref | + | #Always end with a question and answer session. Chances are your audience will have quite a few questions about the new training and information you have presented to them. Allowing time in your presentation for a question and answer session can be a great way to clarify any new material or ideas you have delivered.<ref name="rf3" /> |
#*Question and answer sessions are highly engaging, allowing your audience to better understand the topic under discussion. | #*Question and answer sessions are highly engaging, allowing your audience to better understand the topic under discussion. | ||
#*The entire audience can learn from a single question. | #*The entire audience can learn from a single question. | ||
| − | #Evaluate your presentation. Implementing a method to have your presentation assessed can give you great feedback and help you improve your next training session. While it can be difficult to learn how your presentation fared objectively, there are a few methods that can be uses to learn what worked and what did not.<ref | + | #Evaluate your presentation. Implementing a method to have your presentation assessed can give you great feedback and help you improve your next training session. While it can be difficult to learn how your presentation fared objectively, there are a few methods that can be uses to learn what worked and what did not.<ref name="rf2" /> |
#*Try handing out a survey at the end of your training session. These are evaluations that your audience can use to give you direct feedback. | #*Try handing out a survey at the end of your training session. These are evaluations that your audience can use to give you direct feedback. | ||
#*You may consider giving a kind of test at the end of your presentation. This will let you learn how much information your audience retained. | #*You may consider giving a kind of test at the end of your presentation. This will let you learn how much information your audience retained. | ||
