Store and Read Documents on an iPhone

Most of us use our iPhones for more than just making calls. Perhaps you need to look up something online, or maybe you just feel like reading a book. Whether you'd like to access a book by your favorite author, or need to read an important work document, you've come to the right place. Read on to find out helpful methods for reading and storing documents on your iPhone.

Steps

Using Your E-mail Account

1. E-mail a document to yourself. The easiest way to access a personal document on your iPhone is to simply e-mail it to yourself. From your computer (or wherever you saved your document), log into your e-mail account, address an e-mail to yourself, and attach the document you'd like to read .
   • Your iPhone will allow you to open and read a variety of file formats, like PDF, Word, Excel, and most images.
2. Open your e-mails. Once you've sent the e-mail to yourself, go to your iPhone's home screen. Then, look to the bottom of your screen to locate your Mail app. The icon is a white envelope in a blue square.
3. Select the Mail app. Tap on the Mail app to access your e-mails through your iPhone, then go to your Inbox. The e-mail you just sent yourself will be in bold as it had not been read yet. Tap on it to read it.
4. Select your e-mail's attachment. Tap on the e-mail with the attached document, and wait for it to download.
5. Open the document in the e-mail. Once the attachment has finished downloading, you'll see the title of the document right beneath the icon of your document's file format. In other words, if your document is in MS Word format, it'll show a capital W and the document's title below. Tap on the downloaded file.
6. Read the document. You'll now be able to easily read your file. You can enlarge the document size for easier reading by positioning your index finger and thumb in the middle of the file, and then moving your fingers in opposite directions. To make the screen smaller again, simply reverse this action and draw your fingers towards each other.
   • Your device will automatically save your e-mailed documents for offline viewing in your e-mail account. Next time, you can simply open your e-mails, access your document and read it even without an internet connection.

Using Dropbox

1. Tap on the App Store app. If you don't already have it, download Dropbox from your iPhone's App Store. From your home screen, locate the App Store. Then, tap on the app to launch it. Next, look to the top of your screen to locate the search bar. If the search option is not up, look to the bottom right corner of your screen, and select Search.
2. Type in Dropbox in the search bar of the App Store. Then, tap on Search on the bottom of your screen, right next to the Space bar on your iPhone's keyboard.
3. Download Dropbox. The App Store will provide you with various results for Dropbox, the first result being the one you're looking for. Tap on the rectangular GET box next to the app's icon. The rectangular box will then turn green, and read INSTALL. Tap on INSTALL to download the app.
   • Dropbox's icon is an open blue and white box.
   • Dropbox is free to download and use for a certain amount of memory space. If you go over the free amount, you might be asked to pay a fee.
4. Enter your Apple ID password. After you tap INSTALL, your iPhone will ask you to confirm your password. Type it in the space provided, and hit OK.
   • After you hit OK, the Dropbox app will open with a few introductory pages. It'll say Screenshots on the top of the screen.
   • Swipe your index finger from right to left to view the content of the introductory pages.
5. Hit Done. Once you've read through the app's intro screenshots, look to the top right of your screen, and tap on Done. The system will take you back to the Dropbox results from the App Store, only that it'll say Open next to the Dropbox icon.
6. Tap on Open. After tapping Open, you'll be taken to your newly installed Dropbox app. Your first option right below the Welcome message will be to sign in. If you already have a Dropbox account, simply tap Sign In and enter your credentials.
   • If you don't have a Dropbox account yet, swipe through the four intro pages until you reach the last page. That's where you'll have the option to Sign Up. Simply follow the steps provided by Dropbox until you're finished.
7. Log into Dropbox. To place your document into Dropbox, log into your computer, and go to www.dropbox.com. Then, enter the e-mail associated with your Dropbox account and your password. Once you're on your Dropbox's home screen, look to the top right corner of your screen and look for the Upload option.
8. Locate the Upload option. Next to the Search bar on the top right corner of your screen, you'll note several possible actions (the trash bin will be the first). The very last one from the right is the Upload option. The icon for it looks like a blank sheet of paper with a small plus sign on the bottom right corner. Click on it.
9. Choose the file to upload for later reading (on your iPhone). A window will pop up with the option to Choose Files. Click on it, and Dropbox will take you to all possible files on your computer. Select the file you'd like to add to your Dropbox, and double click on it.
10. Click on Done. Once you've selected your file, a window will come up with a check mark next to the title of the file you uploaded. This means that your document is now available through Dropbox anytime you log into the site, or launch the app. You now have two options right below the title of your uploaded document: Add More Files or Done. Click on Done.
    • You can add more files by clicking Add More Files now, or by repeating the above actions at a later date.
11. Launch Dropbox on your iPhone. Now, go back to your iPhone and tap on your Dropbox app. Your newly uploaded document will be the first one within the app. Tap on it, and begin reading.
    • Your document will be saved in Dropbox until you choose to remove it.

Using iBooks

1. Launch your App Store app. If you don't already have iBooks, it's a good idea to install it on your iPhone. The iBooks app allows you to create a library of files that can be shared between devices. From your home screen, locate the App Store app. Tap on it to launch it. Next, look to the top of your screen to locate the search bar. If the search option is not up, look to the bottom right corner of your screen, and hit Search..
   • Keep in mind that iBooks works well for documents and books that can be found online. If you're trying to access a private document of yours saved on your computer, the iBooks option won't work for you.
2. Enter iBooks in the search bar of the App Store app. The App Store will display results for your search criteria. iBooks will likely be the very first result. The iBooks app icon is an open white book in an orange/brown frame.
3. Tap on the GET option next to the app's icon. If you already have iBooks on another Apple device, or your previously downloaded it on your iPhone but got rid of it, you'll see a cloud icon with a downward pointing arrow. Tap on it.
4. Open iBooks. Once you've finished downloading the app, you'll see the Open option next to the app's icon. Tap on it to launch iBooks.
   • If you previously placed your document in iBooks, you can go ahead and select it now from within the app's library. If you haven't placed the file into iBooks yet, simply follow the following steps.
5. Tap on Store. Once you've launched iBooks, the app will take you to your library. If your file is already in your library, simply tap on it to select it and begin reading. If you still need to download a file, look to the top left corner of your iBooks screen and tap on Store.
6. Tap on Search. On the bottom right corner of the screen you'll be able to locate the Search option. Tap on it to bring up the search bar.
7. Enter your document's title. Type in the title of the document you wish to read in the search bar. Then press Enter on your iPhone's keyboard. The iBooks app will display all applicable results to your search criteria.
8. Select your file. Once you've located the document you wish to read, tap on the rectangular button next to the document's image.
   • If the file is free the rectangular button will read GET. If a fee is involved, the button will display the price.
9. Open your downloaded document. Once the app has finished downloading your file, it'll say DOWNLOADED. To access your document, look to the top right corner of the screen and tap on Library. You'll now be able to view the files available to you in your iBooks library. Simply tap on the file you wish to access, and begin reading.

Using iCloud

1. Open Settings. From your home screen, navigate to Settings. Tap on it to open it.
2. Launch iCloud. Once you're in Settings, scroll down until you find the iCloud category. Then, tap on it. From within iCloud, select iCloud Drive.
3. Enable iCloud Drive. Next to iCloud Drive, you'll see a small slider that will either turn iCloud on or off. Tap on it to enable it. The slider will turn green to confirm that iCloud Drive is now on.
   • Below iCloud Drive it'll say: Allows apps to store documents and data in iCloud.
   • Your iPhone will now receive and store all of the documents you've given it access to. Make sure you've enabled iCloud through your Mac. If you haven't, simply follow the steps below.
4. Click on the Apple icon () on your Mac computer. From your home screen, look to the top left side, and click on .
5. Select System Preferences. Once you've clicked on the Apple icon, choose System Preferences from the scroll down menu.
6. Check the Documents and Data box. Once you're in System Preferences, navigate to iCloud and click on it.
   • You'll now be able to view all of the apps and files you've given iCloud permission to sync with your Apple devices.
   • Make sure to check the Documents and Data box to make sure it has a check mark next to it. All of your documents stored on any Apple Device will now be synced to your device.
7. Open Settings on your iPhone's home screen. Then, tap on iCloud.
8. Go to Storage and Backup. Then, tap Manager Storage.
9. Look under Documents and Data. You'll see a list of which apps have iCloud documents available for viewing. Tick on an app to see specific documents stored in iCloud.
   • You might download the free app Pages, if you're looking for an MS Word type document app.

Using Google Docs

1. Open the App Store. If you don't already have it on your mobile device, it's a good idea to download Google Docs. This app is great if you want to create, collaborate with others, and edit documents. Tap on the App Store app to install it.
   • If you already have a Google account, and have documents stored in Google Docs, all your files will be synced with your iPhone once the app is installed.
2. Type in Google Docs. Look to the top right corner of your App Store screen, and type in Google Docs. Once the search results are displayed, tap on Google Docs to download it.
3. Launch Google Docs. Once the installation has finished, tap on the app to open it.
4. Follow the set-up steps. If this is the first time you've installed Google Docs, it'll ask you to set up your Google Docs. Simply tap on Get Started, and follow the set-up guide.
   • Enter your Gmail account. If you don't have one, you'll be able to create one from here. or, simply go to your computer and enter gmail.com. Then, create an account.
   • You'll now be able to view and read any document you've previously stored in Google Docs.
5. Begin reading. Look to the upper left corner of the Google Docs screen, and tap on the three horizontal lines to get to the various categories within Google Docs. Select My Drive to view all of the files you've previously worked on through your Google account.
   • Note that in order for your documents to appear in your iPhone's Google Docs app, you must have worked on them previously through a mobile device or your computer.
   • To view a document, simply add it to Google Docs from your computer. To do so, follow the steps below.
6. Type in Google.com in your browser's search bar. Once you're on Google's home screen, look to the upper right corner and click on the dotted square.
7. Select Docs. Scroll down until you reach Docs, then click on it. You'll be asked to enter your Google credentials. Type in your e-mail address, and password. Then, click Sign In.
8. Select File Picker. Look to the top right corner of your Docs screen, and click on File Picker. The icon looks like a white folder in blue background right next to the Sort Options.
   • A new window will appear with the header Select An Item. Below it, you'll have the options of going into My Drive or Upload.
9. Click on Upload. You'll now be able to either Drag A File or Select A File From Your Computer.
10. Open Select A File From Your Computer. Then, look through the documents contained in your computer. Select a document to add to Google Docs, then wait for the upload to finish.
    • Your document will now be available for viewing in Google Docs from any device with the app.
    • Open Google Docs on your iPhone, and begin reading.

Sources and Citations

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